Writing a Business Letter ( the correct way)- Quick 2 min review

Do you need to get your point across in writing, and the contect of your message needs to be more formal, than the quick email that many of us have become so accustomed to.

For those of you who need a quick review ensuring their letter writing skills are up to par, then do not fret, you can follow the format below and rest assurred, that format will be correct regardless to the content in which you intend to send, the letter will be in the business format.

Please see below- follow this format when sending a business email or letter.

Business Letter Structure

[Sender’s Name]

[Sender’s Company Name/ Omit if not applicable]

[Sender’s Street Address]

[Sender’s City, State/Province, & Zip/Postal Code]

[Sender’s phone number and or email address]- This is optional and personally I would not include either of those items here, if needed I would include at the end of the correspondence.

[Date]

[Recipient’s Name]

[Recipient’s Company Name]

[Recipient’s Street Address]

[Recipient’s City, State/Province, & Zip/Postal Code]

[Recipient’s phone number and or email address]

[Subject]

[Dear Name],

[Introduction – this is where you explain the purpose of the letter, why you are writing it, what you hope to achieve from, and any other important information you want to get out up front.]

[Middle Section – this is where you elaborate and provide more detail about what you outlined in the first paragraph. There may be several more paragraphs like this depending on how long the letter needs to be]

[Conclusion – this is the place where you wrap up and summarize things. There may be a call to action or next steps included in this paragraph.]

[Sincerely],

[Signature]

[Name of Sender]

 _________________________________________________________________________________

Below gives greater detail to ensure margin and spacing is correct in your business letter.

Business letter Spacing